Friday, July 8, 2011

How to convert MS Excel to PDF or XPS ? & MS WORD to PDF or XPS

Microsoft Save as PDF or XPS

There are many situations where it is useful to save your file in a fixed-layout format that is easy to share and print and hard to modify. Examples of these situations include resumes, legal documents, newsletters, and any other file that is intended to be primarily read and printed. The 2007 Microsoft Office system offers a free add-in to save or export this type of file, but you must first install the add-in before you can use it. Other third-party products may also be available to export a Microsoft Office file into a fixed-layout document.

By using an add-in, you can save or export a file from your Microsoft Office program into the following formats:

Portable Document Format (PDF) PDF is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The PDF format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods.

XML Paper Specification (XPS XPS is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed

It also allows you to send as e-mail attachment in the PDF and XPS formats in a subset of these programs

Refer link: http://www.microsoft.com/download/en/details.aspx?displaylang=en&id=7

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